---
title: Annual General Meeting
date: 2026-08-21T15:31:00+10:00
author: Walker Designs
canonical_url: "https://sthelensnhh.org.au/agm"
section: Site Content
---
#  Annual General Meeting 

 

 

 

 

  1. [ Home ](https://sthelensnhh.org.au/)
2. [ Governance ](https://sthelensnhh.org.au/governance)
3. Annual General Meeting
 
 

 

 

  ## Agenda: Annual General Meeting

**Day:** Monday 31 August 2026   
**Time:** 1.00 pm,  
**Place:** Panorama Hotel, 1 Quail Street, St Helens

*Members are asked to arrive from 12.30 pm to be confirmed on the register*

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AGM Agenda

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 ](https://sthelensnhh.org.au/volumes/documents/1.-SHNH-AGM-Agenda-310826-2.pdf)

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AGM Att 4.1 - 17 September 2025

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 ](https://sthelensnhh.org.au/volumes/documents/AGM-Att-4.1-17-September-2025.pdf)

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AGM Att 5.1 - 2026 Financials

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 ](https://sthelensnhh.org.au/volumes/documents/AGM-Att-5.1-2026-Financials.pdf)

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AGM Att 5.2 - 2026 Audit Letter

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 ](https://sthelensnhh.org.au/volumes/documents/AGM-Att-5.2-2026-Audit-Letter-1.pdf)

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AGM Att 6.1 - Board Candidate Statements

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 ](https://sthelensnhh.org.au/volumes/documents/AGM-Att-6.1-Board-Candidate-Statements.pdf)

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AGM Att 6.2 - Ballot Process

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 ](https://sthelensnhh.org.au/volumes/documents/AGM-Att-6.2-Ballot-Process.pdf)

 

 

 

 

 

 ![Panorama](https://sthelensnhh.org.au/volumes/images/House/_2560x1440_fit_center-center_70_none_ffffff/11796/Panorama.webp) 

 [ Board Candidates 2026 ](https://sthelensnhh.org.au/board-candidates-2026) 

 

 

 

 

 Item No.Agenda Item1Meeting Open2Attendance, apologies, and confirmation of a quorum 3Election of a member to chair the meeting; appointment of minute taker by the chair

*Proposed resolution AGM310826/1: That \[member name\] is elected to chair this Annual General Meeting.*

4Acceptance of the minutes of the previous Annual General Meeting (AGM)

*Proposed resolution AGM310826/2: That the minutes of the Annual General Meeting held on 17 September 2025 be confirmed as a true and correct record of that meeting.*

**Attachment 4.1: Minutes of the AGM held on 17 September 2025**

5Audited financial statements and Audit Letter

*Proposed resolution AGM310826/3: That the draft financial statements of the Association for the year ended 30 June 2026, together with the Audit Letter from ALA Partners, be received; and that the statements be referred to the incoming Board for certification and adoption, and reported back to members. Attachment 5.1: Draft Financial Statements audited by ALA Partners*

**Attachment 5.2: Audit Letter from ALA Partners**

6Election of the Board.

*Proposed resolution AGM310826/4: That Mathew Fagan be appointed Returning Officer for the election of the Board at this Annual General Meeting.*

*Proposed resolution AGM311026/5: That the ballot process circulated to members as* Attachment 6.2 be adopted as the process for the election of the Board at this meeting.

**Attachment 6.1: Board Candidate List and Statements**

**Attachment 6.2: Ballot Process**

7Appointment of auditor

*Proposed resolution AGM310826/6: That ALA Partners be appointed as auditor of the Association until the next Annual General Meeting, and that the auditor’s remuneration be as agreed with the incoming Board on the basis of the auditor’s written quotation.*

8Annual membership subscription

*Proposed resolution AGM310826/7: That the annual membership subscription remain at $5.*

9General business (member questions - with and without notice)10Meeting Close**Notes for members**

- **Voting.** Votes must be given personally. The Rules do not permit proxy voting, postal voting, or voting on behalf of another member (rule 18(2)).
- **Who may vote.** Members whose membership was approved by the Board and whose subscription had been received.
- **Office bearers.** The office bearers are elected by the incoming Board at its first meeting, expected on Tuesday 1 September 2026, not at this meeting (rule 22(2)).
- **Observers.** Members of the community are welcome to attend and observe.

**More information:** Alison Kingston, Acting Manager - acting.manager@sthelensnhh.org.au - (03) 6376 1134